Never Lose a File Again. Ensure Data Privacy.
Digitise your physical archives with Trackerwave’s RTLS Medical Record Tracking.
Misplaced records and delayed care
Despite electronic health records, many hospitals still rely heavily on physical files during rounds, surgeries and transfers. Studies suggest 5-10% of physical medical records get misplaced or temporarily lost. Searching for them wastes clinical hours, delays critical decisions and creates massive risks to patient data privacy and HIPAA compliance.
Ovitag™ Medical Record Tracking
Trackerwave bridges the gap between physical files and digital tracking. A lightweight, reusable BLE tag attached to a physical record or batch folder links the file to the patient’s digital request. The exact real-time location of the file is visible on the hospital’s digital twin map — whether left in a physician’s office, consultation room or transit cart, your staff can locate it in seconds.
Pinpoint location for every physical file
Real-Time Map Visibility
Instantly search and locate any physical medical record across the campus on a Google-Maps-like indoor view.
Simple Tagging Process
Easily associate a Trackerwave BLE tag with a physical file via a quick barcode scan or mobile entry.
Geo-Fencing & Privacy Alerts
Define strict virtual boundaries — if a file leaves an authorised zone or approaches an exit, instant security warnings fire.
Auto-Disassociation
Workflows automatically delink the BLE tag from the patient record once the file is detected back inside the MRD.
Seamless HIS Integration
Integrates with HIS / EMR via HL7 / FHIR so file tracking matches active patient pathways.
Proven operational excellence
Deploying Trackerwave’s Medical Record Tracking eliminates administrative chaos and secures patient data:
- Zero lost records — pinpoint accuracy ensures physical files are never permanently lost.
- Reclaimed clinical hours — eliminates time-consuming searches for missing patient charts.
- Assured data privacy — geofencing prevents unauthorised removal, supporting HIPAA, GDPR and other regulations.
- Optimised file circulation — reports on movement and bottlenecks help the MRD optimise requests, deliveries and returns.
Healthcare-grade security & compliance
Trackerwave adheres to global standards including ISO 27001:2013, ISO 9001:2015, SOC 2, HIPAA, GDPR, CE and FCC — with TLS/SSL and AES 128-bit encryption, OAuth 2.0, SSO and role-based access control.
Ready to Digitise Your Physical Archives?
Ensure your medical records are always exactly where they need to be.